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Before Your Allied Dental Site Visit

Approximate length of Time
Prior to the Site Visit

Site Visit Letter #1 

Sent in February the year prior to site visit. 








Proposed site visit dates provided to the institution; Information provided to the institution via email or web posting.

First mailing to CEO:

Site Visit Letter #2

Sent after program has returned requested documentation from Site Visit Letter #1 in April

Acknowledging Confirmation of Site Visit Dates

Second mailing to CAO:

Site Visit Letter #3

Approximately 3-4 months prior to  the site visit


Final site visit letter to the institution/program notifying site visit team

Approximately 12 months prior to the site visit, the chief executive officer of the institution will receive notification that a site visit is due. At that time, a proposed site visit date will also be presented. It is noted that should an alternative site visit date be desired, the program will have the opportunity to request one. The chief administrative officer of the institution and the program director will receive this notification.

There are a number of forms to be completed and returned to the Commission. These include:

  • Confirmation Site Visit form
  • Institutional officer's, Program and Program Director(s) data form
  • Privacy and data Security Summary for Institutions
  • Evaluation and Operational Policies and Procedures (EOPP)
  • Electronic Submission of Self-Study Guides
  • Accreditation Standards
  • Self-Study Guide
  • Site Visitor Evaluation Report (SVER)
  • Suggested Site Visit Agenda
  • Educational Activity Sites Form
  • Previous Site Visit Report (if applicable)
  • Transportation and Hotel Information Form

Once the requested information has been received in the Commission office, another mailing will be sent confirming the site visit date. This mailing typically occurs in eight (8) to nine (9) months prior to the site visit. The program director will receive the following information:

  • Confirmation of site visit date
  • Policy on State Board Participation and Role on Site Visit Team
  • State Board Participation Form
  • Policy on Site Visitors
  • Third Party Comment Posting
  • Frequency of Citings
  • Site Visitor Screening lists
  • Suggested Agenda
  • Conflict of Interest Policy (PDF)
  • Frequency of Citings
  • Single Allied Education Visits
  • Multiple Allied Education Visits