CODA Communicator: Summer/Fall 2017
An Introduction from the Chair
The Commission on Dental Accreditation tackled a major agenda at its Summer 2017 Meeting, directing many actions and making numerous policy decisions. During the extensive two-day session, the Commission:
- Took 373 accreditation actions and recorded three mail ballots
- Adopted revisions to 24 Accreditation Standards documents
- Directed that an ad hoc committee of Commission members be appointed to further study the request for establishment of a review committee for Dental Anesthesiology Education
- Directed that an ad hoc committee of Commission members be appointed to further study the request for establishment of an accreditation program for Advanced General Dentistry Education Programs in Operative Dentistry (find details regarding both of these ad hoc committees in the “Additional Commission Actions of General Interest” section below)
In addition, the Commission took actions to further develop CODA’s fiscal and governance relationship with the American Dental Association. These actions focus on various procedures, including the process of expensing shared services and the establishment and management of a reserve fund for the Commission. Look to the Unofficial Report of Major Actions
for more information.
At this Meeting, the Standing Committee on Documentation and Policy Review recommended revisions to the Commission’s Policy and Procedure Regarding Investigation of Complaints Against Educational Programs. Upon adoption of these revisions, the Commission directed CODA staff to review outstanding anonymous complaints against educational programs and address any which call for immediate investigation and process in accordance with the revised Policy.
As I approach the completion of my appointment as chair of the Commission, I express my gratitude for the hard work of Commission members, as well as CODA staff, as we continue to develop the Commission’s role as sole accreditor of dental and dental-related education programs in the United States. It has been an honor to serve in this role, and I offer my congratulations to our incoming chair, Dr. William G. Leffler, D.D.S., J.D.
Dr. Harold Mark Livingston
Chair, Commission on Dental Accreditation (2016–2017)
Summer 2017 Commission Meeting Highlights
This year’s Summer 2017 Meeting was held on August 3 – 4, 2017. The Unofficial Report of Major Actions provides a summative review of the major activities during this meeting.
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Major Actions of Interest to All Accredited Programs
The Commission reviewed accreditation reports and took 373 accreditation actions on dental, advanced dental and allied dental education programs and recorded three (3) mail ballots on dental and allied dental education programs. A total of three (3) new programs were granted accreditation. Accreditation Status Actions can be found on the Commission’s website.
Thirteen (13) programs received a formal warning that accreditation will be withdrawn in February 2018 unless the requested information, demonstrating compliance with accreditation standards, is submitted prior to that time.
The Commission affirmed the reported voluntary discontinuance effective date or planned closure date of twelve (12) education programs, at the request of their respective sponsoring institutions. The Commission also noted the mail ballot-affirmed voluntary discontinuance of one (1) education programs.
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Additional Commission Actions of General Interest
Revised Accreditation Standards
The Commission adopted revisions to several accreditation standards. You may review those standards at the Commission’s Revised Accreditation Standards webpage.
Revised Policy and Procedure Regarding Investigation of Complaints Against Educational Programs
The Commission reviewed the report of the Standing Committee on Documentation and Policy Review and took several actions, including adopting revisions to the Policy and Procedure Regarding Investigation of Complaints Against Educational Programs. Upon adoption of these revisions, the Commission directed staff to review outstanding anonymous complaints against educational programs to determine the need for immediate investigation and processing of anonymous complaints in accordance with the revised Policy. See the File a Complaint page on the Commission’s website for more information regarding the Commission’s complaint policy and procedure.
CODA Consideration of a Request to Establish a Review Committee for Dental Anesthesiology Education
The Commission directed that an ad hoc committee composed of Commission members be appointed to further study the request for establishment of a Review Committee for Dental Anesthesiology Education, in accordance with the Commission’s Policy on Changes to the Composition of Review Committees and the Board of Commissioners, with a report at the Winter 2018 meeting.
CODA Consideration of a Request to Establish an Accreditation Program for Advanced General Dentistry Education Programs in Operative Dentistry
The Commission directed that an ad hoc committee composed of Commission members be appointed to further study the request for establishment of an accreditation program for advanced general dentistry education programs in operative dentistry, in accordance with the Commission’s Policies and Procedures for Accreditation of Programs in Areas of Advanced Training in General Dentistry, with a report at the Winter 2018 meeting.
CODA Elects Chair and Vice-chair
The Commission elected Dr. William G. Leffler as chair of the Commission and Dr. Loren Feldner as vice-chair of the Commission for 2018-2019.
Seven Commissioners Conclude Their Terms
Contributor: Joseph F. Hagenbruch, D.M.D.
Seven members of the Commission will be concluding their terms in mid-October, 2017, and the Commission expresses its gratitude for their exemplary service:
Photo left to right: Dr. David C. Stanton; Dr. Stanley R. Surabian; Dr. H. Mark Livingston (Chair); Dr. Denise K. Kassebaum; Dr. Stephen D. Campbell; Mr. Dennis A. Lanier; Dr. Robert G. Sherman
Dr. David Stanton is Associate Professor/Clinician Educator of Oral and Maxillofacial Surgery at the University of Pennsylvania.
Dr. Stanley Surabian is Chief of Dental Services and Program Director of General Practice Residency at Community Medical Centers of Fresno, California.
Dr. Mark Livingston is a tenured Professor and program director at the University of Mississippi School of Dentistry. Dr. Livingston will be completing his term as Commission Chair.
Dr. Denise Kassebaum is Dean and Professor of Diagnostic and Biological Sciences at the University of Colorado School of Dental Medicine.
Dr. Stephen Campbell is Professor and Head of the Department of Restorative Dentistry and serves as Director of the Implant and Innovations Center at the University of Illinois at Chicago.
Mr. Dennis Lanier has been a dental technician for more than 40 years and is general manager of THE LAB 2000 Inc. in Columbus, Georgia, and has been the owner of Direct Dental, Inc. since 2008.
Dr. Robert Sherman is the current Dental Director for Hawaii Dental Service in Honolulu and is a Certified Dental Consultant through the American Association of Dental Consultants.
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UPCOMING COMMISSION HEARINGS, EVENTS AND MEETINGS
Proposed Standards Circulated for Public Comment are due December 1, 2017 or June 1, 2018, as applicable. Read Hearings on Standards/Comments Due for the list of standards open for comments and their respective due dates.
2017 American Dental Association (ADA) Annual Meeting Hearing on Standards
The Commission will conduct a hearing on accreditation standards at the 2017 ADA Annual Meeting on Friday, October 20, in Atlanta, Georgia, from 10:30 a.m. to 11:30 a.m., at the Marriott Marquis, Marquis Level, Marquis Ballroom. Please verify the room location upon arrival. Please note that no written materials will be provided at this hearing.
2018 American Dental Education Association (ADEA) Annual Session Hearing on Standards
The Commission will conduct a hearing on accreditation standards at the 2018 ADEA Annual Session in March 2018 in Orlando, Florida. Details on this hearing will be published on the CODA website when they become available.
2018 American Dental Hygienists’ Association (ADHA) Annual Conference Hearing on Standards
The Commission will conduct a hearing on accreditation standards at the 2018 ADHA Annual Conference in June 2018 in Columbus, Ohio. Details on this hearing will be published on the CODA website when they become available.
Winter 2018 Commission on Dental Accreditation Meetings:
• Review Committee Meetings – January 8-12, 2018
• Commission Meeting – February 1, 2018 (Closed Session) and February 2, 2018 (Open Session)
For a more comprehensive list of all upcoming meeting dates, read Review Committee and CODA Meeting Dates
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Review Committee Positions Immediately Available
The Commission on Dental Accreditation (CODA) requests nominations to fill immediate vacancies on Review Committees. These immediate openings are:
- One Dental Laboratory Technology Educator (Dental Laboratory Technology Review Committee)
- One Public Member (Pediatric Dentistry Review Committee)
- One Higher Education or Hospital Administrator (with past or present experience in administration in a teaching institution) (Postdoctoral General Dentistry Review Committee)
Review Committee Nomination Forms are due to CODA staff by September 15, 2017 for consideration by the Commission in Fall 2017. For nomination forms and more information regarding Review Committee nominations, see the Commission’s Call for Nominations page.
Call for Site Visitor Nominations
CODA also requests nominations to fill vacancies for Site Visitor roles. The Commission is in eager need of nominations for the following two roles:
- Predoctoral Finance site visitor
- Predoctoral Chair site visitor
There are many other Site Visitor roles available, including additional roles for predoctoral as well as advanced dental and allied dental education site visitors. You can learn more about all of these positions on the Commission’s Call for Nominations page. Site Visitor Nomination Forms are due to CODA staff by December 1, 2017 for consideration at the Commission’s Winter 2018 meeting.
Accreditation is a peer-review process, and CODA volunteers are an integral part of that process. The Commission provides comprehensive training to all its volunteers, so volunteers will be ready to serve when their term begins. In addition, CODA staff is available to support volunteers throughout their term.
CODA Progresses through USDE Re-Recognition Review
Every five years, the Commission on Dental Accreditation submits a petition to the United States Department of Education to renew CODA’s recognition status as the sole accreditor of dental and dental-related education programs in the United States.
In January 2017, Commission staff submitted “self-study” petition materials for the USDE’s review, and verbally presented its petition at the National Advisory Committee for Institutional Quality and Integrity (NACIQI) meeting in Washington, D.C. in June. The USDE’s and NACIQI’s reception to both the materials and the presentation has been encouraging. The Commission expects a positive outcome to its petition, pending a confirmation letter expected sometime in September/October. The Commission will keep you informed of its progress on re-recognition by the Department of Education.
More On-Demand Webinars are In the Works
Be sure to visit the CODA Training Webinar Series page for webinars on the process of reporting sites where educational activity occurs and reporting program changes. With the latest version of Adobe Flash player, you can launch these webinars right from this page. Additional informative webinars are under development – watch future issues of the CODA Communicator for announcements and content details.
Deadlines for Program Reports
*Deadlines for many Program Change Reports are June 1 and December 1. Please refer to the Program Changes and Other Report Guidelines page for details. The Commission expects programs to adhere to published deadlines. These deadlines allow sufficient time for the appropriate Review Committees and the Commission to review the report and determine whether the change could impact the program’s potential ability to comply with the accreditation standards. You may also contact Commission staff with specific questions about reports and deadlines.
Applications for programs pursuing CODA accreditation; The first opportunity for the Commission to consider the program, provided that the application is in order, could be approximately 12 to 18 months following the application submission date
November 15, 2017
Deadline for Progress Reports related to Site Visits
December 1, 2017
Deadline for Initial Response to Site Visit Reports
December 1, 2017
- Program Change Report
- Request for Authorized Enrollment Report
- Sites Where Educational Activity Occurs Report
- Teach-Out Report
- Other reports for Commission review in Summer 2018
NOTE: Program reports and documentation must not include Patient Protected Health Information (PHI) or Personally Identifiable Information (PII). A $1,000 penalty fee will be assessed if a program submits documentation that does not comply with the CODA policy on privacy and data security. A resubmission that continues to contain PHI or PII will be assessed an additional $1,000 fee. Review the Policy on Privacy and Data Security Summary for Institutions/Programs on CODA’s website.
Programs are also reminded that they must comply with CODA’s Electronic Submission Guidelines.
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Staff Contact Information
are available to assist you.